Intelligent Character Recognition: Transforms Data Entry Processes

Intelligent Character Recognition: Transforms Data Entry Processes

Several organisations around the globe face challenges with ineffective data entry processes and productivity. Technological advancement supports companies whilst they deal with the above-mentioned challenges efficiently and streamline workflow. Implementing ICR recognition technology helps corporations in enhancing productivity levels, reduce money and time wastage and automate data entry.

This blog will cover the significance of intelligent character recognition and how organisations easily implement transformational ideas.

ICR Recognition: A Quick Insight

Intelligent character recognition (ICR) is a refined version of (OCR)Optical Character Recognition technology. The inventive technology can process full words and phrases effectively while rectifying various handwriting styles. The consent from AI & ML models can enhance the software’s accuracy rates and recognition power.

ICR has the ability to fetch data from image files. ICR systems deliver faster results at a high recognition pace because technology is bringing revolution with the passage of time.

AI & ML models encourage companies to process large data volumes and deliver high-quality outcomes within a few seconds.

How Does ICR Work?

Intelligent Character Recognition (ICR), is AI-based technology that is a subpart of the Optical Character Recognition (OCR) category. It utilises machine learning algorithms to recognise and analyse both handwritten and printed characters present in any document.

ICR works by exploring the sizes, shapes and characters styles in a document and transforming them into machine-readable text. Moreover, the availability of Artificial Neural Networks (ANNs) means more additional data is needed to deliver high-quality results within a few seconds.

A detailed explanation of ICR technology is here:

1.   Scanning

The ICR process’s first step is to scan the document. The document format can differ and includes a handwritten note, a printed document, or a scanned image with other possibilities.

2.   Pre-Processing

After scanning, the next step is pre-processing, where the image is cleaned to remove background interference or any noise.

3.   Character Segmentation

Once the pre-processing is done, the cloud-based software breaks down any document into individual characters, known as character segmentation. In this process, the software uses modern algorithms to examine the character shapes or sizes that distinguish them from each other.

4.   Feature Extraction

After the character segmentation, the web-based software investigates each character’s features like its size, shape and style. This stage is critical as it helps the software to differentiate between diverse characters, even if these factors are written in different fonts or styles.

5.   Character Recognition

By using machine learning(ML) algorithms, the software analyses each character’s features in a database of recognised characters.

6.   Post-Processing

After the completion of the character recognition process, the software executes post-processing to improve the final output accuracy. This step includes correcting errors or searching for missing information.

7.   Final Output

The final result is machine-readable text in file form that can be searched, stored, and analysed with the help of online software applications.

Entire Process Behind ICR Recognition

The following facts highlight the innovative systems working in the context of a bank.

  1. When the user puts the ID card in front of the camera, ICR software automatically records the screen and fetches required information like name and date of birth.
  2. ICR software instructs users to provide handwritten consent forms so that it can save all the user information by scanning a document.
  3. After completing all the necessary steps, the software verifies information and stores that information in a company database.

The automated data entry process removes the procedure’s overall cost and lowers time wastage, on the other hand, saves company capital. In this way, organisations forgo the traditional data entry process and provide a positive client experience.

Companies can also utilise the data in forecasting analytics or automated data systems. This technique plays a crucial role in improving the efficiency of the whole process.

ICR Software Proposes Several Benefits to Businesses:

1.   Increased Efficiency

ICR automates the data entry procedures that reduce the need for manual data entry and additional employees.

2.   Improved Accuracy

ICR software provides highly accurate data and has the ability to recognize characters or words. This lowers the chances of errors in the data entry process.

3.   Streamlines Workflow

ICR software streamlines the data entry procedures and enhances a workflow that makes it easier for every business type to manage its data.

Key Takeaways

The web-based software of ICR Recognition has the potential to satisfy modern-day business needs. Companies can use this advanced approach to increase productivity levels, lower time wastage and scale the organisation. In this way, businesses retain a competitive advantage and maintain the best customer relationships.

Some companies even use a mixture of ICR and OCR solutions to achieve their goals. Implementing the GDPR & PCI DSS-compliant assistance gives users a competitive benefit and helps organisations to easily maintain market credibility.

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