Gmail Tricks You’ve Been Missing out on
Although emails have become an old communication method that allows individuals to send messages to others through the Internet, their popularity is still on the rise. Thanks to the popularity and recognition emails enjoy, there are numerous web-based email services that facilitate users of all platforms to send emails, out of which Gmail is one of the most prominent ones.
Gmail, or Google Mail, is a free-to-use email service offered to individuals all around the globe by Google. With over 1.5 billion users worldwide, it is the most-used email service globally. Sadly, most users do not know all about Gmail’s features and options.
This article will shed light on handy Gmail tricks using which users can use the service to the best of their capabilities. Let us begin:
Change the Colour of the Stars Used for Marking Favorite Emails
Most users use Gmail’s option to mark favorite or important emails using the star present beside every email. However, what most users do not know is that they can change the color of the stars since there are numerous other stars available for users besides the generic yellow one.
To use more stars, users need to enable them by navigating to the settings section of the email platform. To do so, individuals need to navigate to the “General” tab and open the “Stars” section. From here, they can drag and drop the stars from the “Not in Use” section to the “Use” one.
Once the stars of the required colors have been added, users can utilize them to mark important emails. All they need to do is click on the star icon present beside emails multiple times to choose between colors. Using stars of different colors is a great way for users to manage and organize their emails more efficiently.
Block Any Email Address
Almost every user receives spam or unnecessary emails from different sources daily. Although deleting a few spam emails from a specific email address sometimes is okay, it becomes harder for users to manage their Gmail inbox when specific email IDs keep spamming their Gmail account with tons of senseless emails daily. This is where the option to block email addresses comes in.
If you are a Gmail user wondering, “How do I permanently block someone on Gmail,” there are numerous methods you can follow to get the job done. One of the most effective ones is using the “Block” option. To do so, you need to open your Gmail account on any web browser, open the email from the sender you wish to block, click on the three dots in the email’s top-right corner, and select the “Block” option.
Schedule an Email to be Sent at a Specific Time
There are numerous instances when users need to send an email at a later time but have to wait till the time comes to ensure the job’s completion. However, Gmail offers users an option using which they can schedule an email to be sent at a specific time in the future. To use the feature, all users need to do is click on the arrow button present beside the “Send” button. Once they click on it, they will be prompted to “Schedule Send.”
Once they click on the option, they can set the required time and date and complete the process by clicking on the “Schedule Send” button. The email will then be sent at the set time without needing any more inputs from the user.
When typing emails, making mistakes is a common thing. However, the mistake becomes massive when users forget to rectify it before clicking the “Send” button. When this happens, it puts the credibility and reputation of the sender at stake. Fortunately, Gmail has a feature using which users can un-send an email within 30 seconds of sending it.
To use this feature, individuals need to set it up in Settings. They need to click on the “General” tab and then toggle the “undo send” option. Users also have the option to decide the duration before the option to un-send the email disappears.
Prevent Recipients from Forwarding or Copying Emails
Gmail offers users a confidential mode using which they can prevent recipients from forwarding, copying, printing, or downloading the email. This is a solid option for users whose work involves sending sensitive information, contracts, etc., over emails.
To turn on or enable the feature, users need to click on the Confidential Mode lock or clock icon present at the compose section’s bottom. Users can also set the expiration dates on the message, i.e., the date after which they want the message to disappear from the receiver’s inbox.
Gmail is a top-tier email service that hundreds of millions of users use daily to send and receive emails. If you are one of them, try the aforementioned tricks to use the service more smoothly.